Job Posting
Office Manager
Earthdance Creative Living Project, Inc., Plainfield, MA
Still accepting applications. Apply today!
Position start date: Upon hire
Context:
Earthdance is a residency and retreat center run by resident and off site staff and volunteers, and located in the Berkshire hills of Western Massachusetts. We provide a dynamic mix of dance, somatic, and interdisciplinary arts training, with a focus on sustainable living and equitable community. Earthdance has been spearheading innovative arts programming and maintaining a beautiful facility for rental groups in the Pioneer Valley for over three decades. www.earthdance.net.
Inspired by a commitment to equity and sustainability, we are especially interested in candidates who are interested in and committed to intersectional social justice work.
Purpose:
The Office Manager is specifically responsible for daily oversight of the Earthdance Office as well as managing Earthdance-produced events.
Status:
Reports to: Executive Director
Classification: Core Staff, .8 FTE (128 hours/month), Non-Exempt, Residential or Off Site
Supervises: Assigned volunteer(s), including Office volunteer
Primary areas of responsibility:
- Answering, directing, and organizing a large mass of emails, phone calls, and questions
- Managing Earthdance-produced events (workshops, jams, and residencies) and serving as the main host for teachers, guests, and staff.
- Communicating and planning with participants and teachers in preparation for Earthdance events
- Registering participants in advance and on-site for Earthdance events.
- Conducting financial transactions with guests, tracking payments in our database, and working with the Business Director or Bookkeeper to process additional financial transactions.
- Maintaining registration & database as well as email lists.
- Organizing travel for workshop teacher and guests.
- Booking studio rentals and personal retreats
- Oversight of the Earthdance store including ordering inventory, managing sales, and store appearance
- Basic management of the website, updates & some content management
- Intermediate management of the database.
- Other duties as assigned.
- Attends weekly Core Staff meetings, and Office Meetings with Executive Director ; Occasionally leads meal cleans for Earthdance programs and rental groups as needed.
Skills/Competencies:
- Strong team leadership skills in a live/work environment
- Ability to work for condensed periods of time under pressure, with high volumes of people
- Ability to manage personal work schedule depending on requirements/responsibilities as needed
- Professional demeanor and work ethic
- Strong administrative capacity; strong email and telephone response-time and etiquette
- Written and verbal communication skills
- Ability to develop spreadsheets and budgets using Microsoft Excel
- Problem-solving skills
- Self-motivated, able to self-direct and take direction
- Ability to maintain positivity and composure under pressure
- Ability to handle changes in work priorities with ease
- Ability to interface with others using tact and diplomacy
- Ability to maintain confidentiality of information
- Experience hosting and coordinating program logistics and registration
- Experience supervising and leading teams
- Background in customer service and hospitality
Preferred Skills/Competencies:
- Bachelor’s degree in a relevant field, or comparable experience
- Strong interest in, and previous experience with, cooperative living, community building, and intersectional social justice
Earthdance prefers a two-year minimum commitment; however, this is at-will employment. Position start date is upon hire.
Women, People of the Global Majority, LGBTQIA, and/or those differently abled are encouraged to apply.
To apply: Send a cover letter, resume, and two professional references to jobs@earthdance.net.