Office Manager Job Description 2019

Job Posting
Office Manager
Earthdance Creative Living Project, Inc., Plainfield, MA

Apply today!
Priority deadline: February 25, 2019
Position start date: March 1, 2019 or upon hire

Context:

Earthdance is a residency and retreat center run by resident and off site staff and volunteers, and located in the Berkshire hills of Western Massachusetts. We provide a dynamic mix of dance, somatic, and interdisciplinary arts training, with a focus on sustainable living and equitable community. Earthdance has been spearheading innovative arts programming and maintaining a beautiful facility for rental groups in the Pioneer Valley for over three decades. www.earthdance.net.

Inspired by a commitment to equity and sustainability, we are especially interested in candidates who are interested in and committed to intersectional social justice work.

Purpose:

The Office Manager is specifically responsible for daily oversight of the Earthdance Office as well as managing Earthdance-produced events.

Status:

Reports to:        Executive Director
Classification:    Core Staff, Part-time (120 hours/month), Non-Exempt, Residential
Supervises:       Assigned volunteer(s), including Office volunteer
 

Primary areas of responsibility:

  • Answering, directing, and organizing a large mass of emails, phone calls, and questions
  • Managing Earthdance-produced events (workshops, jams, and residencies) and serving as the main host for teachers, guests, and staff.  
  • Communicating and planning with participants and teachers in preparation for Earthdance events
  • Registering participants in advance and on-site for Earthdance events.
  • Conducting financial transactions with guests, tracking payments in our database, and working with the Business Director or Bookkeeper to process additional financial transactions.
  • Maintaining registration & database as well as email lists.
  • Organizing travel for workshop teacher and guests.
  • Booking studio rentals and personal retreats
  • Oversight of the Earthdance store including ordering inventory, managing sales, and store appearance
  • Basic management of the website, updates & some content management
  • Intermediate management of the database.
  • Other duties as assigned.
  • Attends weekly Core Staff meetings, and Office Meetings with Executive Director ;  Occasionally leads meal cleans for Earthdance programs and rental groups as needed.
     

Skills/Competencies:

  • Strong team leadership skills in a live/work environment
  • Ability to work for condensed periods of time under pressure, with high volumes of people
  • Ability to manage personal work schedule depending on requirements/responsibilities as needed
  • Professional demeanor and work ethic
  • Strong administrative capacity; strong email and telephone response-time and etiquette
  • Written and verbal communication skills
  • Ability to develop spreadsheets and budgets using Microsoft Excel
  • Problem-solving skills
  • Self-motivated, able to self-direct and take direction
  • Ability to maintain positivity and composure under pressure
  • Ability to handle changes in work priorities with ease
  • Ability to interface with others using tact and diplomacy
  • Ability to maintain confidentiality of information
  • Experience hosting and coordinating program logistics and registration  
  • Experience supervising and leading teams
  • Background in customer service and hospitality
     

Preferred Skills/Competencies:

  • Bachelor’s degree in a relevant field, or comparable experience
  • Strong interest in, and previous experience with, cooperative living, community building, and intersectional social justice
     

Earthdance prefers a two-year minimum commitment; however, this is at-will employment. Position start date is upon hire.

Women, People of the Global Majority, LGBTQIA, and/or those differently abled are encouraged to apply.

To apply:  Send a cover letter, resume, and two professional references to jobs@earthdance.net.